Apex Harmony Lodge (AHL) is a 210-bed nursing home focused on providing dedicated care for individuals with dementia. We are seeking a proactive and detailed-oriented Administrative Executive to provide comprehensive administrative support to the CEO. This pivotal role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

Executive Support

• Manage the CEO’s calendars, scheduling meetings, appointments, and travel arrangements.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Prepare and organize documents for meetings, ensuring accuracy and professionalism.
• Act as the primary point of contact between the executives and internal/external stakeholders.

Communication Liaison

• Screen phone calls, emails, and other communications, responding/redirecting as appropriate.
• Facilitate effective communication between the executives and various departments, ensuring alignment with strategic priorities.
• Organize and manage internal communication platforms to promote transparency and engagement across the organization.

Meeting & Event Coordination

• Coordinate and schedule meetings, conferences, and events, ensuring all resources are available.
• Take meeting minutes, follow up on action items, and ensure timely completion of tasks.
• Assist in organizing company events and initiatives, ensuring successful execution and timely delivery.

Organisation Enablement Support

• Assist in the implementation of organizational development initiatives, including training programs and performance management systems.
• Coordinate with HR and other departments to ensure alignment of organizational strategies.
• Support change management processes and assist in fostering a positive organizational culture.

Confidentiality & Discretion

• Handle sensitive information with the utmost discretion and professionalism.
• Maintain confidentiality in all aspects of the role, exercising tact and judgment.

Requirements:

• Bachelor’s degree or equivalent work experience.
• At least 3 years of experience in an administrative or executive assistant role, preferably supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Ability to work independently and as part of a team in a fast-paced environment.
• Demonstrated ability to handle multiple projects simultaneously and meet deadlines.
• Fluency in English; proficiency in additional languages is a plus

All applications will be treated in strict confidentiality. We regret that only shortlisted candidates will be notified.